You can find this information later by heading to the Google Apps tag on my blog.
First, let’s REALLY go beyond Gmail. Google keeps a page of tips that will take you from a Gmail White Belt to a certified Ninja Master! Here is a friendly, downloadable document version in PDF that you can save and print.
How is Google Docs different than Word or whatever else you have used before?
If the above video space is blank, you can view it here.
or you can view the presentation here.
There is a little-known trick in Gmail (and in turn Google Apps users) that will let you delegate multiple ‘virtual’ Gmail addresses to a single account.
In Gmail, account names with periods anywhere in them are ignored. Also, and more importantly for schools, Gmail will ignore anything following an account name appended with the ‘+’ plus sign.
Yeah, it took me a second as well to grok what that can mean for teachers….
I have worked with a few different elementary schools, and they would really love to have their students be able to use Gmail, along with some of these new, amazing Web 2.0 tools such as Animoto and Prezi. These services require that you have an email account to create an account. The problem is that Gmail requires (by mandate of federal law) that account holders be at least 13 years of age. If the school/district does not have a student email solution, or if their solution is that students can use Gmail, that leaves anyone under 13 out of luck.
If I would have known about the Gmail addressing trick, the problems would have been solved for these teachers and students. Now I know that 1 Gmail account can be managed by 1 teacher, but have as many unique ‘users’ delegated by using the + addressing trick.
Let’s explore… Let’s say that you teach 5th grade, and you create a new Gmail account called ‘tanners5th’, so your address is email@example.com. Now, if you wanted your students to use any web services that require an email address, you allow them to sign up as:
…and so on using whatever naming convention you want. The firstname.lastname@example.org account will receive any and all messages addressed to any of these delegates – Gmail ignores the + and what follows, but keeps it in the address so that you can easily use filters or can see what message was directed to whom in your class.
One account for the entire class, but as many unique email addresses as you need to sign up for these excellent Web 2.0 tools. A very neat and clean solution!
Note to Google Apps users: Automated password recovery isn’t available for your account at this time. Please contact your organization’s IT admin for help with password recovery.
The link above will take you to a little bit of open source software that will allow you to back up your Gmail messages locally. Here’s the description from the site on what it does and how it works:
This program is aimed to backup and restore of your GMail mailbox. You will need to activate the IMAP access to your mailbox, to do so, please open your GMail settings and under POP/IMAP tab activate this option.
The messages are stored in the local directory in files which names follow the format YYYYMMDD-hhmmss-nn.eml where YYYY is the year, MM the month number, DD is the day number, hh are hours, mm are minutes and ss are seconds when the e-mail was SENT. For the case there is more emails with the same timestamp there is the number nn which starts with value 1. Label assignment is stored in the file labels.txt which is the plain text file and it pairs the emails stored in the file described above with the assigned labels.
Here’s a great reference sheet with tips and tricks to take your Gmail Kung-Fu to the next level – no matter what your skill level is. It’s a 2-page PDF file that you can print out and keep close at hand to help.