Clint's Tech Integration Resources

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About Me

Howdy - I'm Clint and I am the Technology Integration Specialist for SEDC, Southwest Educational Development Center in the beautiful SW corner of Utah. Welcome to my posterous site.

Any training I do, any resource that I need to share, or anything that I stumble across that is just plain cool I'll share here. Check out the Tags below to quickly get to a topic, or do a Search for what you can remember from a training of mine.

Follow me on Twitter! Follow @sedcclint

 

Set Up Your Apple Device for Google Sync : Mail, Calendar, & Contacts

I've needed this information a time or two trying to get my iPod Touch and recently my iPad to 'play nice' with all of my contacts, email, and calendars that are Google hosted. So, I thought that I'd post it here so that my many fans and I can reference it quickly with the Google tags.

Read more after the break, or head straight to the source page that is complete with screen shots for the iPhone/iPod Touch.

To set up Google Sync on your iPhone, iPad or iPod Touch device, please follow the steps below.

Requirements and Upload

1. Google Sync is only supported on iPhone OS versions 3.0 and above. You can check your current version by going to Settings > General > About > Version. To upgrade, follow the instructions at http://www.apple.com/iphone/softwareupdate/. Please upgrade to iPhone OS 3.0 before setting up Google Sync.

2. Perform a sync with iTunes to ensure that Contacts and Calendars from your iPhone are backed up to your computer. Learn more about backing up your Contacts and Calendars.

3. If your business, school, or organization uses Google Apps, your administrator will first need to enable Google Sync before you can take advantage of this feature. Note that if you enable Google Sync, your administrator may also exercise additional remote management capabilities (such as remote wipe or password requirements). Click to learn more or contact your administrator.

Getting Started

1. Open the Settings application on your device's home screen.
2. Open Mail, Contacts, Calendars.
3. Tap Add Account....
4. Select Microsoft Exchange. OS 4.0 now allows multiple Exchange accounts. However, if you're on a device that doesn't let you add a second account, you could also use CalDAV to sync Google Calendar and IMAP to sync Gmail.

Enter Account Info

5. In the Email field, enter your full Google Account email address. If you use an @googlemail.com address, you may see an "Unable to verify certificate" warning when you proceed to the next step.
6. Leave the Domain field blank.
7. Enter your full Google Account email address as the Username.
8. Enter your Google Account password as the Password.
9. Tap Next at the top of your screen.
9a. Choose Cancel if the Unable to Verify Certificate dialog appears.
10. When the new Server field appears, enter m.google.com.
11. Press Next at the top of your screen again.

12. Select the Google services (Mail, Calendar, and Contacts) you want to sync.

13. Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone option when prompted. This will also allow you to keep syncing with your computer via iTunes.

If you want to sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the "All Contacts" group instead. If there are no contacts on your phone, the latter will happen -- the contents of your All Contacts group will be synced.

You've set up Google Sync! Synchronization will begin automatically if you have Push enabled on your device. You can also open the Mail, Calendar or Contacts app and wait a few seconds to start a sync.

Next choose which calendars to sync, if you'd like to enable multiple calendars.

In case you need them, here's the steps to add all of your Google Calendars for synching:
  1. Head to m.google.com from the iPad in Safari
  2. Tap on "Google Apps user? Tap to configure your domain." at the bottom of the page.
  3. When it says "Enter your Google Apps domain", put in 'kane.k12.ut.us' and tap Go.
  4. You now will have a green box of apps, with kane.k12.ut.us above it. Tap Calendar in the green box.
  5. If it asks you to log in, enter in the first part of your Kane email (whatever is before the @) and your password. If not, head to 6.
  6. You will now probably see your calendar in the 'Today' mode. Tap on 'Settings' in the lower right-hand corner of the screen.
  7. In this list, tap to check the calendars that you wish to view and sync on your iPad. When you have the calendars you need selected, tap 'Save' at the top right of the screen.
  8. Now, when you go back to the Calendar app on the iPad, all of your calendars should be syncing (give it a minute or two for the changes to take effect.
via google.com

If this still does not get your calendars working, here's the Global Thermonuclear Setup to add your calendars (Guaranteed to work!).

  1. Head to the 'Settings' on your iPad.
  2. Tap the 'Mail, Contacts, Calendars' tab under 'Settings' on the left.
  3. Under 'Accounts', tap 'Add Account...'
  4. Tap 'Other' from the list - not Gmail or Exchange.
  5. Under 'Calendars', tap 'Add CalDAV Account'
  6. Add the following for the requested settings (see the screenshot below):
    1. Server: www.google.com
    2. Username: FULL LONG email address - for me it's 'clint@sedc.k12.ut.us'
    3. Password is your email password
    4. Description: Whatever you want to call these calendars for future reference
  7. Tap 'Next'. Your default calendar will now be listed in the Calendar app on the iPad. Follow 1-8 above to add multiple calendars.

Googlecaldavsetupipad

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